Administrative Assistant Resume Examples + Template

An administrative assistant is the office’s one-person special operations unit. The challenge? Landing that job in the first place. You’ll need a perfect administrative assistant resume to get hired.

The good news is you’re about to see amazing administrative assistant resume examples. And you'll read a full guide that will help you write a jaw-dropping admin assistant resume! So let's begin ticking off boxes from our to-do list, and let's land that job you're after!

This guide will show you:

• An administrative assistant resume sample better than 9 out of 10 other resumes.
• Administrative assistant resume examples you can take inspiration from.
• How to write an administrative assistant resume summary or objective.
• What are the best administrative assistant skills for resume.

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Sample resume made with our builder—See more resume samples here.

Here are more resume samples for office and administrative support occupations:

• Entry-Level Administrative Assistant Resume
• Executive Assistant Resume
• Administrative Coordinator Resume
• Medical Administrative Assistant Resume
• Office Assistant Resume
• Office Administrator Resume
• Office Manager Resume
• Secretary Resume
• Receptionist Resume
• Personal Assistant Resume

Administrative Assistant Resume Sample

1. What’s the Best Format for an Administrative Assistant Resume?

The best format for an administrative assistant resume is elegant and personable. But there's more to that. To really ace your admin assistant resume, you might want to have a look at our short list of things to consider when creating a job-winning document.

How to prepare a perfect administrative assistant resume example?

• Create a visible division into sections and categories for your resume. That makes the entire document easier to read, boosting your chances of having the entire resume read by your recruiter. These sections should include:
  • Resume Header
  • Resume Summary Statement or Career Objective
  • Resume Work Experience Section
  • Resume Education Section
  • Relevant Skills
  • Extra Resume Sections (such as languages, hobbies, courses, etc.)
• Follow the rules of reverse chronology resume format, as it makes your latest achievements the most visible.
• Add your contact information.
• Try to stick to a one-page resume format.
• Choose a modern resume-friendly font.
• Select the right margins for your resume.
• Pick the correct name for your resume.
• Save your resume as a PDF file.

Have your resume saved in different formats depending on what’s required on the job advertisement, says Sarah Dowzell, COO at Natural HR.

Pro Tip: Check the job description for the administrative assistant position to make sure PDFs are OK. Some Applicant Tracking Systems can’t read PDF-formatted resumes. Then a Microsoft Word file may be preferred.

The steps listed above can make the perfect resume for most admin assistant positions. But there are better templates for career changers and admin assistants re-entering the workforce. This guide will show you what will work best for you: Resume Format: How to Format a Resume for a Dream Job

2. Describe Your Administrative Experience on a Resume

Let's get to perhaps the most important part of your administrative assistant resume, which is your experience section. To convince the hiring manager you're the perfect fit for the administrative specialist opening, you can't skip that bit. And there are also some steps you might want to take!

How to Write About Administrative Experience in a Resume?

• Read the job description carefully and tailor your resume to fit it perfectly.
• Talk about your achievements on a resume and not about your past duties.
• Use resume action words and numbers whenever it’s possible.
• Don’t list non-critical or routine day-to-day tasks unless they’re in the job ad.
• Introduced a procedure or initiative that saved time or money? Show that off.
• Use the Problem–Action–Result method to talk about your work. For example: Saved $3,000 a year in office supplies after negotiating a new deal with the current supplier. Problem? Money wasted. Action? Renegotiated. Result? Saved $3,000.

Now you know the rules. Let's see some examples!

Administrative Assistant Resume Examples—Experience

See the difference? The right example of an administrative assistant’s resume will get any hiring manager’s seal of approval! The wrong example reads like a generic administrative assistant job description from Craigslist. Hiring managers know the responsibilities and duties of an administrative assistant. They wrote the job ad to hire new employees.

That's how you write perfect administrative assistant job descriptions on a resume.

Data from the Bureau of Labor Statistics shows that demand for secretaries and administrative assistants is declining. That's why knowledge of office equipment is not enough. Fine-tune your experience section with help from this guide: How to List Work Experience on Your Resume [+20 Examples]

Having trouble making that administrative assistant entry-level resume shine? These guides will help you kick the employer’s doors wide open: Entry-Level Resume: Sample and Complete Guide [+20 Examples] and First Resume with No Work Experience Samples (A Step-by-Step Guide)

If you have worked on projects that required you to make use of your administrative skills, be sure to mention them. Internships matter. So do freelance and volunteering. You can create an additional section that will surely change the status of your application from maybe to hell yes!: Resume Sections to Include on Your Resume: Guide (+20 Examples)

Action Words and Power Verbs for an Administrative Assistant Resume

Use these power words on your AA resume. See section 4. How to Put Skills on a Resume of this guide for more administrative assistant keywords.

Creating a resume with our builder is incredibly simple. Follow our step-by-step guide and use content from Certified Professional Resume Writers to have a resume ready in minutes.

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When you’re done, Zety’s resume builder will score your resume and our resume checker will tell you exactly how to make it better. 

3. Improve Your Admin Assistant Resume With a Great Education Section

Just list the highest level of education and move on, right?

Not really. You might want to consider how far back should you go with your resume.

A high school diploma works just fine on an entry-level administrative assistant resume. But you’ll need a bachelor of arts for many executive administrative assistant resumes.

How to put education on an administrative assistant resume:

BA in Business Economics — 2012

State University of New York (SUNY)

Relevant coursework: Introduction to Managerial and Financial Accounting, Advanced English Composition.

See that?

It’s not just the degree, date, and the school’s name. Our candidate also listed coursework that matches the job requirements of the position.

Pro Tip: Whatever goes on the resume has to work in your favor. Use the education section to show off job-relevant knowledge and skills. If you’re a recent graduate with an almost perfect GPA, put it on your resume. In all other cases—don’t.

Still working on your degree? Just finished vocational training? Employers will appreciate this. Read our resume tips to find out how to put that education on your administrative assistant resume to wow them: How to Put Your Education on a Resume [Tips & Examples]

4. Pick the Best Administrative Assistant Skills for Resume

You’re well on your way to finishing the perfect administrative assistant resume. Remember how jobs aren’t growing fast enough? That means competition. Time to tip the scales in your favor and emphasize your administrative skills on the resume.

20+ Top Administrative Assistant Resume Skills Examples

• Appointment Setting
• Communication
• Problem-Solving
• Attention to Detail
• Customer Service
• Phone Etiquette
• Research Skills
• Calendar Management
• Travel Planning
• Time Management
• Foreign Language Skills
• Email Management
• Writing Letters and Emails
• Faxing
• Receiving Visitors
• Customer Service
• Transcription
• Recording Minutes of the Meetings
• Training New Employees
• Order Processing
• Data Entry
• Filling Systems
• Bookkeeping
• Inventory Management
• Billing
• SalesForce
• Microsoft Office Suite
• Microsoft Excel
• Microsoft Outlook
• MIcrosoft PowerPoint

A good admin assistant is like a Swiss Army knife—dependable and can do almost anything. See the administrative assistant skills list above? It combines soft skills, technical abilities, and problem-solving skills. There are also some hard skills and transferable skills that will boost your chances of getting the job.

But don’t just copy and paste the whole thing into your resume. Pick your best abilities that mirror the requirements of the job ad. Match them to your previous jobs and mention them in bullet points describing your administrative duties.

Does the job listing require you to know something about accounting, managing communication, and being fluent in Spanish?

For this candidate, it’s check, check, and check. Look how she put these administrative skills on her resume:

Can’t quantify or prove your administrative skills through achievements?

Don’t worry, you can’t put a number on everything. List the remaining relevant skills in the skills section of your administrative assistant resume template.

Always highlight your command of foreign languages. Especially if you’re a bilingual admin assistant.

Pro Tip: Want your admin assistant resume to start landing you interviews? Always write with the prospective employer’s needs in mind. Here’s a great guide to explain what we mean: 6 Tips on How to Tailor Your Resume to a Job Description (Examples)

Why do resume keywords matter? Your resume goes through an applicant tracking system—an app that puts non-relevant applicants on hold. Forever. Don’t let this happen to you. This guide will help you get straight to the recruiter: Resume Keywords To Use: Step-by-Step Guide [25+ Examples & Tips]

5. Write an Administrative Assistant Resume Summary or Resume Objective

Whatever introduction you use, it should be catchy but chock-full of job-relevant skills and experience.

Who should use a resume objective for an administrative assistant resume?

• Fresh graduates
• Career-changers

Are you an experienced administrative assistant? Go for an administrative assistant resume summary.

An administrative assistant resume objective is like an elevator pitch. It explains what skills you excel at and how you can prove yourself on the job.

To perfectly start your resume, follow these steps:

• Read your resume because you want to write your summary or objective last.
• Choose 2–3 top accomplishments and skills that are the most relevant for the position!
• Structure your summary or objective using the following formula:
  Adjective + Job Title + Years of Experience + Achievements + Skills + What You Want to Do for the Employer

Let's see some examples! 

Administrative Assistant Resume Objective Examples (No Experience)

Here’s how entry-level administrative assistant resumes could begin:

But wait! The first example does mention experience! Actually, both examples come from the same candidate. She was writing an admin assistant resume without experience in the industry.

In the right example, she included work experience relevant to the position. She got it through internships, freelancing, and in college. It's a success!

In the wrong example? Well, she simply called it quits and moved on.

Pro Tip: Writing a resume for an entry-level administrative assistant job? Brainstorm. Come up with relevant experience and skills from other jobs. If you have the time, do a quick internship or volunteer at a local not-for-profit. Get involved in on-campus activities.

An administrative assistant resume summary is a to-the-point highlight of your achievements and skills as an admin assistant.

A good summary will make the hiring manager think, “This is our savior!”

Senior Administrative Assistant Resume Summary Examples

Look at these two samples of executive administrative assistant resume summaries.

The right administrative assistant resume summary cuts to the chase. The hiring manager will want to call this skilled candidate ASAP. This candidate has the experience. Delivered quantifiable results. No need to mention multitasking, it’s clear she’s a pro.

The wrong administrative assistant resume summary isn’t wrong wrong. It’s just like the mystery meat served at the canteen on your first job. It looks fine, but you’re clueless about specific ingredients (How many years of experience? What’s their background?). Some might like it, but only if they’re out of options.

Pro Tip: It’s easier to write a heading statement after you’ve finished the whole admin assistant resume. This way, you’ll know exactly what to showcase in your summary or objective.

A heading statement works great on any administrative assistant resume template. With all the competition out there, you need to grab the employer’s attention ASAP. Pack that entry-level administrative assistant resume objective with relevant experience. Highlight your pedigree in your summary.  

6. Create an Administrative Assistant Cover Letter

You’ve got some serious communication skills, right? Don’t do like the rest of your competition and just plonk communication skills in your administrative assistant skills list. Prove them by writing a cover letter for the administrative assistant position.

And are cover letters necessary? Oh yes. 83% of recruiters view cover letters as important factor in making their hiring decisions.. So write an administrative assistant cover letter that will make them think, “Wow! I need this candidate to write everything from now on!”

How to write a cover letter?

1. Format your cover letter so that it’s consistent with your resume.
2. Write a captivating start for your cover letter that will grab the reader’s attention. Show your passion and your achievements!
3. Keep the correct length of your cover letter. Keeping it on one page is the right way to do it. Aim for a short cover letter for your administrative assistant resume. Show you’ve got the skills, you know the company inside out, and provide them with an offer they can’t refuse.
4. End your cover letter correctly and make them want to contact you ASAP.

Here’s our complete guide on how to write a cover letter that fits your perfect resume: Administrative Assistant Cover Letter Sample & Writing Guide

Plus, a great cover letter that matches your resume will give you an advantage over other candidates. You can write it in our cover letter builder here. Here's what it may look like:

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See more cover letter templates and start writing.

Want a sample to work from as you write your office assistant cover letter? See this guide: Office Assistant Cover Letter: Sample & Full Writing Guide [20+ Tips]

Key Takeaway

You're ready to become the next administrative assistant in the company of your dreams! But first, let's sum things up and remind ourselves how to write a professional administrative assistant resume:

1. Grab the hiring manager’s attention with the perfect administrative assistant resume objective or summary.
2. Focus on achievements to prove you’re worth your weight in gold.
3. Show you’ve got the right education by listing relevant coursework and vocational training.
4. Pepper your AA resume with relevant skills.
5. Prove your communication and research skills by writing a catchy admin assistant cover letter for your resume.
6. Include contact information, but consider skipping the address on your resume.

Resume writing can be a challenge. Do you have any questions on how to make an administrative assistant resume shine? Want others to review your document? Give us a shout in the comments section!

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This article has been reviewed by our editorial team to make sure it follows Zety's editorial guidelines. We’re committed to sharing our expertise and giving you trustworthy career advice tailored to your needs. High-quality content is what brings over 40 million readers to our site every year. But we don't stop there. Our team conducts original research to understand the job market better, and we pride ourselves on being quoted by top universities and prime media outlets from around the world.

Sources

• https://www.bls.gov/ooh/office-and-administrative-support/secretaries-and-administrative-assistants.htm
• https://careerlaunchpad.arcadia.edu/blog/2022/06/20/is-a-cover-letter-necessary-in-2022-do-i-need-a-cover-letter/