4 Data Entry Resume Examples & Templates for 2024

You're a data entry pro who makes $20 an hour in one of the best work-at-home jobs there is, with a flexible schedule that you set yourself. How'd you get that data entry job?

With a data entry resume so good, the hiring manager picked you out of 600 applicants. You're minutes away from a perfect data entry resume. Continue reading and make that dream reality.

This guide will show you:

• A data entry resume example better than 9 out of 10 other resumes.
• How to write a data entry resume that will land you more interviews.
• Tips and examples of how to put skills and achievements on a data entry resume.
• How to describe your experience on a resume for a data entry to get any job you want.

Want to save time and have your resume ready in 5 minutes? Try our resume builder. It’s fast and easy to use. Plus, you’ll get ready-made content to add with one click. See 20+ resume templates and create your resume here.

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Sample Data Entry Resume—See more resume examples here.

Data Entry Resume Example

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Entry-Level / Junior Data Entry Clerk Resume Example

Entry-level or junior data entry jobs involve entering, updating, and maintaining data in computer systems, and minimal prior experience is required. Key tasks include typing information accurately, verifying data, and managing digital files. Essential skills include fast typing, attention to detail, and basic proficiency in office software like Excel. These roles are a foundation for building experience in data management and administrative functions.

Here’s a sample junior data entry clerk resume:

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Middle Data Entry Representative Resume Example

Mid-level data entry professionals have several years of experience and take on more complex data management tasks. Their responsibilities include overseeing data entry processes, ensuring data accuracy, and training junior staff. They possess advanced typing skills, strong attention to detail, and proficiency in data management software. Mid-level professionals often handle larger volumes of data and contribute to process improvements.

Here’s a sample resume for mid-level data entry representatives:

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Experienced / Senior Data Entry Resume Example

Experienced or senior data entry jobs involve managing and overseeing large-scale data entry projects, ensuring high accuracy and efficiency. These roles require advanced proficiency in data management software, exceptional attention to detail, and the ability to train and mentor junior staff.

Here’s a sample for an experienced data entry rep resume:

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Resume Templates for Data Entry Professionals

According to the analysis of 11 million resumes created using the Zety Resume Builder, these are the top three resume template choices favored by data entry clerks for their resumes.

Concept

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How about this crisp yet simple resume template? Combining infographic resume flair with a traditional layout, it suits data entry professionals who prefer the reverse-chronological format. A thin sidebar to the left neatly lines dates up, providing a clear timeline of your career journey.

Cascade

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Cascade is at the top of our unique resume templates. It combines simplicity with a touch of creativity. This resume template is perfect for data entry professionals who want to present their qualifications in a stylish yet professional manner.

Diamond

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This layout ensures you shine brightly in the competitive data management industry. Diamond-shaped icons draw attention to each section, while the bold black-and-white contrast exudes confidence. It’s the ideal visually pleasing resume for letting your experience make a powerful impression.

How to Write a Data Entry Representative Resume:

1. Select the Best Format for Your Data Entry Resume

Choosing the best data entry resume format is as important as preventing chronic eye strain. So, no typos. Meticulous spelling and grammar. And above all, a clean, well-formatted resume:

• Use a respected resume layout like the reverse-chronological format and try to avoid unreliable formats like a functional resume (aka the skills-based resume).
• Use white space and large-font headings. Put everything in clear, legible fonts. No comic sans or flowery fonts on the resume.
• Set the margins on your resume to 1 inch on all sides.
• Save your professional data entry resume as a PDF.

Make sure you include these resume parts:

• Header: name plus contact information.
• Summary: give a brief intro to your qualifications.
• Experience: your most important data entry accomplishments.
• Education: relevant schooling.
• Skills: both technical and soft skills.
• Other sections: volunteering experience, certificates, projects etc.

Pro Tip: Check the data entry job requirements to see if PDFs are forbidden. Some Applicant Tracking Systems hiccup on resumes for data entry in that format.

2. Describe Your Experience on a Data Entry Resume

According to the Bureau of Labor Statistics, overall employment for people in your profession is projected to decline by 4% by 2032. That's why your resume's work experience section must shine.

So, fit your experience to the data entry job description like a custom-crafted Herman Miller chair. List your most recent job first. Show the company name and your position. Add the years and months you worked there.

Then, add 3-5 bullet points with measurable achievements. Match them to the skills and responsibilities in the job description. This is the perfect way to describe yourself on a resume.

Here are some examples of responsibilities for data entry jobs you may need to target on your resume:

Data Entry Keywords for a Resume

• Entering Data: Accurately inputting information into databases or spreadsheets from various sources such as paper documents, online forms, or emails.
• Verifying Accuracy: Reviewing data entries for accuracy and completeness and correcting any errors found.
• Maintaining Records: Organizing and maintaining data files and records orderly.
• Updating Information: Regularly updating existing data to ensure it is current and accurate.
• Retrieving Data: Locating and extracting data from databases or other sources as requested by colleagues or management.
• Preparing Reports: Compiling data and generating reports or summaries as the organization requires.
• Handling Confidential Information: Ensuring the confidentiality and security of sensitive data.
• Scanning Documents: Using scanners or other digital devices to convert paper documents into electronic files.
• Communicating with Teams: Coordinating with other team members to clarify data requirements and ensure consistency.
• Following Procedures: Adhering to established data entry procedures and protocols to maintain data integrity and quality.

Remember to use action verbs to help organize achievements effectively. Here are some action verbs for data entry clerk resumes:

Data Entry Resume Action Verbs

• Entered
• Verified
• Maintained
• Updated
• Retrieved
• Compiled
• Scanned
• Organized
• Corrected
• Processed
• Transcribed
• Sorted
• Documented

3. Shine With Your Education Section on Your Data Entry Resume

Did you know that approximately 38% of all data entry clerks in the US have a Bachelor’s Degree, while 21% have only finished high school? Showing your education section on a data entry resume is a must!

Start with the generics:

• School Name and Location.
• Years in School.
• Degree.

Then, add the details.

• Relevant coursework
• Certifications (if not listed separately)
• GPA (if above 3.5)
• School projects
• Honors and distinctions (optional)

Pro Tip: Have you taken typing classes? If so, add them to the education section of your junior data entry operator resume. They show skill and commitment to your work.

4. Put Skills on a Resume for a Data Entry Clerk

Do you know what hiring managers really hate? They hate when data entry clerks list skills, and then fail to prove them. It's generic. And generics have no business on a data entry resume. Since most people do it wrong, you can do it right and blow them all away.

Use a custom-fitted data entry resume skills list.

Data Entry Resume Skills

• Proficient typing and transcription
• Computer and technical skills (including software knowledge)
• Organizational and time management abilities 
• Administrative skills
• Communication (written and verbal)
• Customer service skills
• Accuracy and attention to detail
• Multi-tasking
• Confidentiality
• Ability to work independently
• Teamwork skills
• Phone skills and etiquette
• Interpersonal skills and people skills
• Working under pressure
• Other soft skills
• Being detail-oriented
• Handling data entry items and duties with care
• 10 key experience
• Microsoft Office skills
• MS Excel
• Report generation
• Order entry
• Computer skills
• Quickbooks
• PeopleSoft
• Analytical skills
• Basic computer skills
• Other technical skills

5. Include Other Sections for an Effective Data Entry Resume

What details in your life prove that data entry courses through your veins? Dig out your hidden gems and use them to adorn your resume and describe yourself as the best candidate. I recommend choosing from the following:

• Certifications: Include any relevant certifications such as Microsoft Office Specialist, Certified Data Entry Professional, or other relevant IT certifications.
• Typing Speed: Mention your typing speed and accuracy, as this is a key skill for data entry positions.
• Professional Memberships: Include memberships in professional organizations related to data entry, IT, or administrative support.
• Projects: Highlight significant projects you have worked on, detailing your role and the impact on the organization.
• Volunteer Experience: Showcase any volunteer work, especially if it involves data entry or administrative tasks.
• Languages: Mention any additional languages you speak, particularly if they could be useful for data entry in diverse environments.
• Awards and Honors: List any awards, honors, or recognitions received for your work or academic achievements.
• Workshops and Training: Include relevant workshops, training sessions, or seminars you have attended to enhance your data entry skills.

Pro Tip: Consider entering some online typing contests like Typeracer or Nitrotype. Even a decent score there will look great on a resume for data entry.

6. Write a Great Data Entry Resume Summary or Resume Objective

According to our HR statistics report, the average hiring manager spends just seven seconds reviewing your data entry resume. How in the world can you describe yourself in that amount of time? Luckily, you don't have to.

You just have to use that time to convince the recruiter to spend more. Do it by starting with a summary of skills and qualifications:

Here’s how to write a career summary or resume objective:

1. Start with an adjective like detail-oriented or efficient.
2. Add your title (Data entry clerk, Lead data entry operator).
3. List years of experience (1, 4+, 8).
4. Cite your goal (help Shelf Life with data organization).
5. Share your best 1–2 school or work accomplishments.
6. Remove any typos.

7. Add a Cover Letter to Your Data Entry Resume

Once your professional resume is finished, just do the following:

First, make your cover letter for the data entry position personal. Next, mention a detail you love about the company. Then, make it passionate by showing your excitement for the job. Last, add a call to action, like, "I'd welcome the opportunity to discuss your needs in person."

Here’s the blueprint in more details

1. Format your cover letter the right way.
2. Start your data clerk cover letter with the hiring manager’s name.
3. Write an opening sentence for your cover letter that makes them want to keep reading.
4. In the second paragraph, prove you know the data entry job duties.
5. Give them an inkling of what your skills can do.
6. End your cover letter by showing there is more to you, they don’t know about yet.

Pro Tip: A great follow-up email is as important as a data entry clerk resume. Wait a few days, then call or email with a friendly greeting that will put you top-of-mind.

Plus, a great cover letter that matches your resume will give you an advantage over other candidates. You can write it in our cover letter builder here. Here's what it may look like:

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See more cover letter templates and start writing.

Targeting other administrative support positions too? See one of our dedicated guides:

• Accountant Resume
• Accounting Clerk Resume
• Administrative Assistant Resume
• Collector Resume
• Data Center Technician Resume
• Entry Level Administrative Assistant Resume
• Office Clerk Resume
• Secretary Resume
• Tax Preparer Resume
• Professional Resume Examples for Other Jobs

About Zety’s Editorial Process

This article has been reviewed by our editorial team to make sure it follows Zety's editorial guidelines. We’re committed to sharing our expertise and giving you trustworthy career advice tailored to your needs. High-quality content is what brings over 40 million readers to our site every year. But we don't stop there. Our team conducts original research to understand the job market better, and we pride ourselves on being quoted by top universities and prime media outlets from around the world.

Sources

• https://www.bls.gov/ooh/office-and-administrative-support/information-clerks.htm
• https://thrivemyway.com/data-entry-stats/